BVA603 - Week 8



27/08/2019


 My mind is at a slow rate today. The idea of a structured report was terrifying at first, but then come to realise that it's essentially like what we did for our dissertation. It helps justifying what we are doing and if we were to apply for government funding or corporate sponsorship in the real world.

 We all read a document individually on evaluating arts projects, specifically a section on planning evaluation. From reading that section, it reminded me of applying for funding to Creative New Zealand. It has similar fundamentals.
Think & Create 2019
Aim - Why do it? What its purpose?
To showcase film, animation, game design, and visual arts students' work
To encourage participation in the arts
To gain experience and understanding of running a complex event
To increase widespread exposure of the Creative Industries

 Objective - What do we want to get? Achieve? Demonstrate?
Seamless event: easy to submit, easy on the eye, understandable, well-catered, and easy to participate and enjoy
Communication: 
Exemplar & Standard Setter:

 Measures of success - tangible measures
We are expected to be looking at qualitative and quantitative when it comes to this aspect and note which aspects are either qualitative or quantitative

 Personally - Self-confidence, experience
Grades - pass grade to a high pass grade

 Group: Achieving tasks on time and on budget, positive feedback (survey via email - competition element), standard of entries and winners high (judges, prizes and sponsorship - community engagement), attendance and feedback, communication success or failure

Timeline
August
Tuesday 27th (Week 8) - Committees, Subcommittees, Roles and responsibilities, timeline, and agendas set

 October 
Tuesday 8th (Week 13) - Entry forms and artist statements due
Tuesday 15th - Artwork delivery
Friday 25th (Week 15) - Start of art exhibition at the Raw Gallery

 November
Friday 1st (Week 16) - Video files due
Thursday 7th (Week 17) - Think & Create event
Friday 8th - End of art exhibition at the Raw Gallery



Roles and responsibilities
Chair - Jacqui
Deputy Chair - Oisin
Secretary - Britney
Treasurer - Caleb

 Marketing - Jerry (me), Bo, Luqman, Jacqui
       - Online presence (Facebook, Instagram etc)
       - Newspapers, radio, TV / YouTube
       - SIT Productions
       - Community promotion (billboards)
       - Photo documenting the event
Sponsorship - Caleb, Phoenix, Corrie
       - Judges
       - Prizes
       - Money
       - Ads / promotional
       - Food & drink
       - Printing?
Venues - Oisin, Kyle, Kasey, Rach
       - Raw Gallery
       - CentreStage
       - Preparation
       - Occupational health and safety
       - Staffing
Installation - Sorcia, Devon, Gayle
       - Videos (eligibility, judging, and formatting)
       - Raw Gallery
       - De-installation
Design - Craig, Fabri, PJ
        - Poster for entry
        - Poster for event
        - Pamphlet for event
        - Signage
        - Logos etc
Catering - Jay, Tash, Liana
        - Menu
        - Budget
        - Staffing
        - Preparation
        - Health and Safety
        - Cleanup
Judges and VIPS (TBC)


 Subcommittee meeting
Within our subcommittee, we decided that we should re-use the Think and Create social media accounts from last year, rather than re-using the Q&A event social media accounts or create a new social media accounts. We also talked things to do with the timeline that we have and debated when would be the best time to approach the local media (radio, newspapers) about promoting Think & Create. I suggested for us to talk to local business about them having Think & Create event poster up including Liz's Craig office.

 We had also decided to meet up again to develop and discuss about our objectives for next week and our marketing plan on Friday

 Bo's notes from the meetinghttps://bomyburgh2again.blogspot.com/2019/08/bva603-w8-notes-for-first-meeting.html?fbclid=IwAR2Fho9NeR2gjpAyqv_ntWrfVMdtrqRSgL-5W3f-Tyqn8vCVE4pXvIjQRpQ



Committee meeting
Jacqui gave us some strict deadline for certain things that we were already getting right into like sorting out the social media accounts. I was made chairperson of the marketing team, whereas Bo was made the secretary / notetaker of the marketing team (because I didn't want to take notes in the meetings and I blank out half the time and can have difficulty keeping up in discussions while writing or typing them down).

 We also decided to all be page admins for the Facebook page and let Luqman do what is needed with the Instagram account. There might also be a YouTube account already made as well from last year.



 Key stakeholders - who gains from being involved?
SIT (tutors, other students, big wigs)
SIT students - Creative Industries
Sponsors
Judges
Think and Create committee T&C made me think Terms & Conditions
Media
Local businesses
Secondary stakeholder - who else could benefit?
Local community
Friends and Family
VIPs (e.g. Tim Shadbolt, local MPs)
Potential bosses
Local businesses

Sponsors
Invercargill City Council - money
Ray White - money
Timaru Roast - Catering
Tim Shadbolt
Subway - Catering
Dominoes - Catering
Windsor Wines - Catering (wine)
SIT Management
- Penny Simmonds
- Hamish Small
Starbucks - Catering (hot drinks)
Night & Day - money + catering (hot food)
Murihuku
Southland Art Society
ILT similar situation to the art awards and for their art collection - prize money
Bill Richardson Transport World
Reading Cinemas - prize money
The Auction House - catering (hot drinks) 
Art Supplies Southland - prize money
The Southland Times 
Otago Daily Times + Southland Express
Invercargill Public Art Gallery
Bonsai Restaurant
Make n Bake
Barbershop at SIT Arcade - money
Kelvin Hotel - catering + prize money
EB Games - prize money
Southland Chamber of Commerce
Fat Bastard Pies
Spark
E Hayes & Sons
Resene
Placemakers
Warehouse Stationery
YMCA Southland

Judges
Planetarium
Runaway
Rob Sarkies
Duncan Sarkies
Film Otago and Southland
Robert Westaway (my dad who was one of the judges at the local ILT Art Awards. I didn't bring it up in class because of potential conflict of interest).



Bo has sent me an Facebook invite to be a page admin for Think & Create's Facebook page, which I accepted.

30/08/2019


 We came together for a meeting on sorting out our marketing plan. We came with some interesting ideas including having social media posts on BTS from last year's Think and Create and doing interviews past winners and participants of the event. 
I notified the group that I told Liz Craig's office (local Labour MP) about the event and they're more than happy to have posters up in their office, promoting this years' Think & Create, which is good because Liz Craig might potentially be one of our invited VIPS at the event.

 Bo assured us (being the marketing team's notetaker) that the minutes would be collated together into a document by the end of the weekend.

Subcommittee meeting minutes



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